City Council Regular Meeting - Minutes

Date: 
Mon., Jun. 13, 2016

Mayor Drotzmann called the regular meeting to order at 7:00 pm. Present were Councilors Myers, Gutierrez, Primmer, Hardin, Kirwan, Davis, and Smith. Councilor Beas-Fitzgerald was excused. Staff members in attendance were City Manager Byron Smith, City Attorney Gary Luisi, Assistant City Manager Mark Morgan, Chief Edmiston, Clint Spencer, Amy Palmer, Larry Fetter, Ron Sivey, Bill Schmittle, Nate Rivera, Scott Clark, Judge Creasing, and Lilly Alarcon-Strong. News media present was Jade McDowell of the East Oregonian.

Mayor Drotzmann asked all in attendance to stand and have a moment of silence for the victims and all those affected by the shooting in Orlando Florida.

Unscheduled Communication

Mark Gomolski 2020 NW Eucalyptus Drive stated he and other residents have been receiving solicitations from Service Line Warranties. This solicitation is very confusing as it has Hermiston’s City logo at the top and residents think it is coming from the City and they must purchase it when that is not the case. Mr. Gomolski asked if something can be done about this.

City Manager Smith stated last year, the Council approved to endorse Service Line Warranties. Although the letter does have the City’s logo, the letter does state participation is not mandatory and is the discretion of the resident.

Consent Items

Councilor Gutierrez moved and Councilor Kirwan seconded to approve all Consent Agenda items, to include:

  1. Confirm appointments of standing committee vacancies for the unexpired portion of a 4-year term beginning July 1st, 2016 and ending June 30th, 2020.
    Library Board- Positions #1 Kay Bennett and #2 John F. Douglass.
  2. Minutes of the May 23rd, work session and regular City Council meeting.
  3. Minutes of the April 14th, Parks and Recreation meeting.
  4. Minutes of the April 27th, Library Board meeting.
  5. Minutes of the May 3rd, Faith-Based Advisory meeting.
  6. Minutes of the May 11th, Airport Advisory meeting.
  7. Minutes of the May 11th, Planning Commission meeting.
  8. Minutes of the May 23rd, Conference Center Advisory Board.
  9. Minutes of the May 25th, City Council and HURA Budget Committee meetings.

Motion carried unanimously.

2016-2017 Budget Hearing

At 7:07 pm Mayor Drotzmann opened the hearing to discuss the budget for the 2016-2017 fiscal year.

Finance Director Amy Palmer stated Resolutions 2026, 2027, 2028, and 2029 will come before the council later in the meeting. These resolutions are adopted annually and establish compensation plans for City employees, declares the City’s election to receive state revenues, adopts the budget, and establishes reserve accounts. With approval from the Budget Committee, recommended changes have been implemented. Corrections were also made that did not affect the budget amount.

Councilor Kirwan stated he felt more informed with this year’s budget process then with years prior.

There were no other comments from the council, and no one in the audience wished to comment. The hearing was closed at 7:10 pm.

Resolution No. 2026 – Adopting a compensation plan for classified employees for fiscal period 2016-2017 effective July 1, 2016.- was read and discussed previously in the budget hearing. Councilor Davis moved and Councilor Smith seconded to approve Resolution No. 2026 and lay upon the record. Motion carried unanimously.

Resolution No. 2027 – Declaring the City of Hermiston’s election to receive state revenues.- was read and discussed previously in the budget hearing. Councilor Myers moved and Councilor Hardin seconded to approve Resolution No. 2027 and lay upon the record. Motion carried unanimously.

Resolution No. 2028 – Adopt the budget make appropriations, and impose and categorize the tax for fiscal year 2016-17.- was read and discussed previously in the budget hearing. Councilor Primmer moved and Councilor Kirwan seconded to approve Resolution No. 2028 and lay upon the record. Motion carried unanimously.

Resolution No. 2029 – Establish reserve accounts.- was read and discussed previously in the budget hearing. Councilor Gutierrez moved and Councilor Hardin seconded to approve Resolution No. 2029 and lay upon the record. Motion carried unanimously.

Resolution No. 2030 – Adopt fees for payment of towing, impoundment, and vehicles storage charges. - was read and discussed. Assistant City Manager Morgan gave a brief presentation regarding updating the fee schedule for these items as the previous fee schedule was last updated in 1993. Councilor Primmer moved and Councilor Kirwin seconded to approve Resolution No. 2030 and lay upon the record. Motion carried unanimously.

Resolution No. 2031 – Authorize reimbursement.- was read and discussed. City Manager Smith gave a brief presentation, stating the resolution is a requirement from the IRS as the City will be loaning HURA $100,000 for the Festival Street Design Project. Councilor Myers moved and Councilor Davis seconded to approve Resolution No. 2031 and lay upon the record. Motion carried unanimously.

Resolution No. 2032 –Authorize a cash transfer.- was read and discussed. City Manager Smith gave a brief presentation regarding creation of this fund for the Christmas Express Program to create more transparency. Councilor Kirwan moved and Councilor Primmer seconded to approve Resolution No. 2032 and lay upon the record. Motion carried unanimously.

Resolution No. 2033 – Adopt the Hermiston Energy Services Customer Service Policies, Rates & Associated Fees Manual.-was read and discussed. HES Superintendent Nate Rivera gave a brief presentation regarding the proposed rate increase as discussed in the previous work session. Mr. Rivera stated HES was able to lower the proposed rate increase from 4.45% to 2.59%. Mr. Rivera asked that the Council approve Resolution No. 2033 with an amendment to the effective date from August 1st, 2016 to September 1st, 2016. Councilor Kirwan moved and Councilor Primmer seconded to amend the effective date of Resolution No. 2033 from August to September. Motion carried unanimously. Councilor Myers moved and Councilor Gutierrez seconded to approve Resolution No. 2033 as amended and lay upon the record. Motion carried unanimously.

April Financial Report

Councilor Davis moved and Councilor Hardin seconded to approve April’s finance report as prepared and presented by Finance Director Amy Palmer. Motion carried unanimously.

Certify Primary Election Results

Councilor Primmer moved and Councilor Hardin seconded to accept and certify the May 17th, 2016 primary election results as provided by the Umatilla County Elections Division. Motion carried unanimously. The detailed election results are as follows:

Mayor (At Large)

Votes Percent
David A. Drotzmann 1,699 92.99
Write-in 128 7.01
     
Municipal Judge    
Thomas J. Creasing, Jr. 1,726 98.35
Write-in 29 1.65

Committee Reports

Community Enhancement Committee: Mayor Drotzmann stated the Committee will meet on June 29th at 5:30pm to discuss the Public Art Plan. Public feedback has been received from multiple public events.

Faith-Based Advisory Committee: Councilor Hardin stated the Committee is working with Thrive, a nonprofit organization for high risk and disadvantaged children. Councilor Hardin stated the Committee would like approval from the Council to appoint Terry Cummings and Dean Hackett to the Committee. Appointing these two individuals will allow the Committee to have five members without a voting role from a City Councilor. The Committee would like to eventually have seven voting members.

Mayor Drotzmann stated Thrive is a really good program being ran with passion and heart. Mayor Drotzmann asked the City Manager what the appointment process was for this committee, as it is not like the rest of the Committees. This also applies to certain items on the Hispanic Advisory Committee.

City Manager Smith stated the Faith-Based Advisory Committee was never fully established into the City’s policy. He has been working on amendments to the policy manual to standardize all committees. City Manager Smith stated he plans to discuss options for these committees at a future work session.

Councilor Primmer moved and Councilor Kirwan seconded to appoint Terry Cummings and Dean Hackett to the Faith-Based Advisory Committee. Motion carried unanimously.

Councilor Hardin stated June 8th marked his 24th anniversary to the City Council.

Mayor’s Reports

Mayor Drotzmann stated he represented Hermiston over the weekend at the Rose Festival Parade in Portland. It was a very nice and well organized event.

Mayor Drotzmann asked if the 395 Project was close to completion.

Street Superintendent Ron Sivey stated a final walk through will be done before signing off on the project.

The Council thanked ODOT for a job well done and the many compliments they have received regarding how easy of a process this has been with very little impact on residents and businesses

City Manager Smith stated the School District has also reached out to thank ODOT as the Project did not affect their transportation routes.

Manager’s Report

City Manager Smith stated there were some typographical errors in the Supplemental Budget that was adopted on May 9th. Under Budget Law the City must inform the public of those errors and their correction.

City Manager Smith stated interviews for the Library Director will be held in the following two weeks.

City Manager Smith stated The Association of Oregon Counties had a meeting at EOTEC today. There were about 50 attendees from throughout the state. They were excited to be able to tour the facility and ask questions about the process it took to undertake the project.

Adjournment

Mayor Drotzmann adjourned the regular meeting at 8:00 pm and announced a special meeting regarding the Urban Renewal Agency will reconvene immediately.

Convened

Mayor Drotzmann convened the special meeting-Urban Renewal Agency meeting at 8:00 pm.


2016-2017 Urban Renewal District Budget Hearing.

At 8:02 pm Mayor Drotzmann opened the hearing to discuss the 2016-2017 Urban Renewal District budget.

Assistant City Manager Morgan stated there have been no changes in the budget since the HURA budget was approved on May 25th.

There were no comments from the council, and no one in the audience wished to comment. The hearing was closed at 8:03 pm.

Res. No. 7 – Adopt the budget, make appropriations, and receive revenue for fiscal year 2016-2017.

-was read and discussed. Councilor Smith moved and Councilor Primmer seconded to approve Resolution No. 7 and lay upon the record. Motion carried unanimously.

Amend an existing façade grant for the property located at 245 N First Street.

City Planner Clint Spencer stated the Façade Grant Committee awarded Holiday Inn Express $40,000. As part of their proposal, a portion of the grant money would be used for exterior brick to better compliment surrounding areas in the urban renewal district. Holiday Inn’s corporate office stated they must follow the corporate template and use stone, not brick. Therefore, the Façade Grant Committee is recommending reducing the grant money to $36,400 to reflect the changes made to the exterior. Councilor Davis moved and Councilor Smith seconded to approve the amendment of the façade grant to Holiday Inn Express from $40,000 to 36,400. Motion carried unanimously.

Adjournment

There was no other business, and the meeting was adjourned at 8:07 pm.