City Council Regular Meeting - Minutes

Mon., Apr. 25, 2016

Mayor Drotzmann called the regular meeting to order at 7:01 pm. Present were Councilors Myers, Gutierrez, Primmer, Hardin, Kirwan, Beas-Fitzgerald, and Smith. Councilor Davis was excused. Staff members in attendance were City Manager Byron Smith, City Attorney Gary Luisi, Assistant City Manager Mark Morgan, Chief Edmiston, Sergeant Kelly Parsons, Sergeant Bryan Maess, Clint Spencer, Amy Palmer, Larry Fetter, Roy Bicknell, Ron Sivey, Bill Schmittle, and Lilly Alarcon-Strong. News media present was Jade McDowell of the East Oregonian and Michael Kane of Northeast Oregon NOW.

Proclamation- Local Volunteers

Mayor Drotzmann read a proclamation recognizing and thanking all local Volunteers.

Unscheduled Communication

Chaplain Terry Cummings stated May 4th is International Fire Fighters Day and encourages the public to do something to let them know they are appreciated. Chaplain Terry Cummings stated National Law Enforcement Appreciation Week is May 15th through May 21st. Chaplain Terry Cummings presented Blue Ribbons to the Council and encouraged the public to show appreciation to law enforcement by placing a blue ribbon on your vehicles antenna or back window. Blue Ribbons can be located at City Hall, Ace Hardware, Banner Bank, Hermiston Police Department, Washington Trust Bank, local churches, and more. Chaplain Terry Cummings stated the blue ribbons are provided by an organization known as COPS, which stands for Concerns Of Police Survivors, who are individuals that have lost a loved one in the line of duty.

Mayor Drotzmann thanked Chaplain Terry Cummings for presenting to the Council and thanked all first responders for risking their lives in order to keep us safe.

Consent Items

Councilor Primmer moved and Councilor Kirwan seconded to approve all Consent Agenda items, to include:

  1. Announcement of standing committee vacancies for the unexpired portion of a 3-year term beginning July 1st, 2016 and ending June 30th, 2019.
    Hispanic Advisory Committee- Positions #5 and #7.
    (Deadline for submitting applications is May 9th, 2016.)
  2. Announcement of standing committee vacancies for the unexpired portion of a 4-year term beginning July 1st, 2016 and ending June 30th, 2020.
    Library Board- Positions #1 and #2.
    (Deadline for submitting applications is May 9th, 2016.)
  3. Minutes of the April 11th, work session and regular City Council meeting.
  4. Minutes of the March 9th, Planning Commission meeting.
  5. Minutes of the March 21st, Hispanic Advisory Committee meeting.
  6. Declare certain items of City owned property surplus to the needs of the City.
  7. Final Plat Cimmaron Terrace Phase 1

Motion carried unanimously.

Resolution No. 2023 - Authorizing installation of a “STOP” sign west bound on Joshua Court at SW 10th Street.- was read and discussed. City Manager Smith gave a brief presentation regarding installing a STOP sign to ease concerns from residents regarding unsafe traffic through this street.

Councilor Primmer moved and Councilor Hardin seconded to approve Resolution No. 2023 and lay upon the record. Motion carried unanimously.

Ord. No 2240 – Amend Section 112.25 “Distribution of Taxes; Fees” of Chapter 112 “Transient Room Tax” of the Hermiston City Code. City Manager Smith stated the original TRT revenue was established for specific accounts to include the Conference Center. Overtime, TRT revenues have grown and outpaced these established accounts. The City is proposing to allocate a portion of these additional funds to the Eastern Oregon Trade and Event Center and for needed repairs at the Aquatic Center. Funds for the Conference Center will remain the same.

Mayor Drotzmann requested that the first reading be by title only. Hearing no opposition, City Attorney Luisi read the ordinance by title only. Mayor Drotzmann requested that the ordinance be put on for final adoption at this meeting and that the second reading be by title only. After City Attorney Luisi read the ordinance by title only for the second reading, Councilor Beas-Fitzgerald moved and Councilor Myers seconded that Ordinance 2240 be adopted tonight and become effective July 1, 2016. 7 votes for; none against. Motion carried unanimously.

EOTEC Monthly Report

Rob Dreier from Frew Development gave a construction update regarding the EOTEC site, stating many activities are being prepared for the Open House that will be Friday, May 13th from 3:00 pm to 7:00 pm. Electrical contractors are installing site lighting, paving will begin next week, EOTEC has received the barn drawings and will be having a meeting with the Fair Board this week to review the drawings for preparation of going out to bid in the next two weeks. Architects met with the Rodeo Board to finish the Rodeo drawings and have met with the Code official to make sure everything is going in the right direction.

City Manager Smith stated because the City is an owner of EOTEC, as well as the regulator for review of the plans, the City has contracted out the plan review for the two remaining large projects so that it does not appear that the City is pressuring the City’s Building Official to perhaps do something that shouldn’t be done.

Councilor Kirwan asked how many more buildings will need to be sent out to bid.

Mr. Drier stated the Rodeo and Barns will be sent out to bid, but other smaller projects will also be sent out to bid such as: landscaping, fencing, food court elements, etc.

Councilor Myers inquired regarding the progress of the Accounting Assistant.

Finance Recorder Amy Palmer stated the City has contacted Temp Agencies in Pendleton, Hermiston, and Tri-Cities and are waiting to be sent qualified candidates.

City Manager Smith stated public advertisement will be sent out if a temp person is not quickly found.

Mayor Drotzmann asked Mr. Dreier how items on the punch list were coming along.

Mr. Dreier stated Project Superintendent Brent Hall is on site daily and is in constant contact with contractors to make sure punch list items are continuously being worked on and will be ready in time for the Open House.

City Manager Smith stated although the Open House will be from 3:00pm to 7:00pm, EOTEC will hold its official grand opening ceremony at 4:30pm.

Goal Setting Report

City Manager Smith stated the Goal Setting facilitator Sara Singer created the enclosed report. He believes this was a very good process and Mrs. Singer was able to capture feedback from City staff and Council as well as the individuals who were unable to attend the meeting. The City staff has already begun working on the items on this list, like the Capital Improvement Plan and will continue to work on these items. Councilor Myers moved and Councilor Kirwan seconded to approve the Goal Setting Report as presented. Motion carried unanimously.

March Financial Report

Councilor Primmer moved and Councilor Smith seconded to approve the March Financial Report as prepared and presented by Finance Director Amy Palmer. Motion carried unanimously.

Committee Reports

Public Safety Committee: Councilor Kirwan stated the Police Department has been offering Active Shooting Trainings to Schools and Businesses and introduced CRASE, a new training for Active Shooter Scenarios that teaches individuals how to protect themselves if they cannot evacuate. There will also be a request from the police department at the budget meeting asking for additional funds to purchase items they will need to keep our community safe.

Hispanic Advisory Committee: Councilor Gutierrez stated Sheriff Terry Rowan presented to the committee regarding Sheriff’s Department accomplishments.

Councilor Beas-Fitzgerald stated Dr. Maiocco presented Oregon Rising, which is a way for the community to give feedback on what they would like to see in our children’s educational future.

Sanitary Disposal Committee: Councilor Kirwan stated the group met to discuss Sanitary Disposal Waste Rates and should have a recommendation at the next City Council Meeting.

Community Enhancement Committee: Assistant City Manager Morgan stated the public art consultant is working on the current Public Art Plan and will have booths set up at the Eastern Oregon Arts Festival, Artists Reception and Saturday Market to gain feedback from the public on what kind of art they would like to see and where they would like to see the art around the City. The Committee will also meet again in June to discuss policies on the art plan.

Cinco de Mayo Committee: Councilor Beas-Fitzgerald stated Cinco de Mayo will be celebrated on Sunday, May 1st on the Festival Street in front of City Hall. Tom Spoo will be the Grand Marshall of the Parade which will start at Conference Center at 1:00pm. Councilor Beas-Fitzgerald stated the carnival will be located behind the library; the event will also have food vendors and live music from local musicians. The community is invited to participate in the festivities and the next Cinco de Mayo meeting on Wednesday, April 30th at 5:15pm at City Hall.

Mayor’s Reports

Mayor Drotzmann asked what the progress is on the Senior Center and when can the City expect to see construction begin.

City Manager Smith stated there will be another Council presentation in May with construction to begin in October.

Mayor Drotzmann inquired about the dirt mound at the airport.

Assistant City Manager Morgan stated it is 30,000 cubic yards of earth that was excavated to comply with FAA requirements for the Taxiway Project. The soil has been kept to use in other City projects and has been hydro seeded to prevent the material from blowing away.

Council Reports

Councilor Beas-Fitzgerald invited the public to attend the Listen to Her tour provided by Portland’s Woman’s Foundation. The goal is to create a comprehensive study about woman’s needs. Women and girls are encouraged to attend the event at BMCC in Pendleton on April 27th @ 5:30pm and share their personal stories of struggle and triumph. Dinner, child care, and translation services will be available.

Manager’s Report

Recycle Event Report: Parks and Recreation Director Larry Fetter gave a brief overview of the 2nd Annual Recycle Event held on April 9th. Mr. Fetter stated the event was very well attended and brought in over 80 tons of materials to be recycled. Mr. Fetter stated he received recommendations to bring in document shredders, and is looking into having a rotation with Pendleton for the hazardous household material waste disposal. Mr. Fetter thanked the many community partners that helped bring this event together and volunteers that helped run the event as well. Mr. Fetter recommends the City continue to provide this service.

Mayor Drotzmann stated the small amount contributed by the City for this event is well worth the 83 tons of recycled material that will be off of streets and yards, and helping those who may not be able to afford to dispose of these items. Mayor Drotzmann thanked all the community partners, volunteers and city for putting on the event and encouraged the public to continue to participate.


There was no other business, and the meeting was adjourned at 8:02 pm.