City Council Regular Meeting - Minutes

Date: 
Mon., May. 9, 2016

Mayor Drotzmann called the regular meeting to order at 7:00 pm. Present were Councilors Myers, Gutierrez, Primmer, Hardin, Kirwan, Davis, and Beas-Fitzgerald. Councilor Smith was excused. Staff members in attendance were City Manager Byron Smith, City Attorney Gary Luisi, Assistant City Manager Mark Morgan, Chief Edmiston, Clint Spencer, Amy Palmer, Larry Fetter, Roy Bicknell, Ron Sivey, Bill Schmittle, Nate Rivera, Chuck Woolsey, Chase Hutchins, and Lilly Alarcon-Strong. News media present was Jade McDowell of the East Oregonian and Michael Kane of Northeast Oregon NOW. 

Mayor Drotzmann stated he will be moving item 10a to be presented prior to item 7 on the agenda.

Unscheduled Communication

David Faux 1 SW Alderbrooke Place stated he and his wife have lived in the community for over 30 years and is very much invested in the health, safety, and beauty of Hermiston. Mr. Faux has been very involved in the community and has served in Umatilla County Solid Waste Committee who helped start the VALOR Program which cleans up waste on the Old River Road bypass to Hermiston. Mr. Faux stated he believes it is important to make sure this bypass stays clean as it enters into Hermiston. Mr. Faux stated he has also written the City two separate letters asking for contact regarding Ord 157.194 Discontinuance of Use of commercial and residential vacant buildings as there are many buildings in Hermiston that need to be renovated or torn down to make Hermiston more attractive to its citizens and visitors.

Mayor Drotzmann thanked Mr. Faux for volunteering in the community and asked City Manager Smith to address these issues.

Consent Items

Councilor Kirwan moved and Councilor Hardin seconded to approve all Consent Agenda items, to include:

  1. Announcement of standing committee vacancies for the unexpired portion of a 3-year term beginning July 1st, 2016 and ending June 30th, 2019.
    Hispanic Advisory Committee- Positions #5 and #7.
    (Deadline for submitting applications is May 9th, 2016.)
  2. Announcement of standing committee vacancies for the unexpired portion of a 4-year term beginning July 1st, 2016 and ending June 30th, 2020.
    Library Board- Positions #1 and #2.
    (Deadline for submitting applications is May 9th, 2016.)
  3. Liquor License Application - “Full On-Premises Sales, Full Off- Premises Sales, Greater Privilege” for Osinnco, Inc., dba Oxford Suites located at 1050 N. First Street.
  4. Minutes of the April 25th, regular City Council meeting.
  5. Minutes of the February 24th, Library Board meeting.
  6. Minutes of the March 10th, Parks and Recreation meeting.
  7. Minutes of the April 5th, Faith-Based Advisory meeting.
  8. Minutes of the April 22nd, Public Safety Committee meeting.

Motion carried unanimously.

Hermiston Branding Committee

Hermiston Branding Committee members Shirley Parson, Freddy Gonzalez, and Sara Shoemake presented the Council with the results from over 1,000 Branding Survey responses and asked the Council to approve the winning circular logo and Where Life is Sweet tagline.

City Manager Smith stated this logo and tagline will also be presented for approval to the Chamber Board so changes can be implemented simultaneously. The City will launch and begin phasing in the new brand with community festivities in June with the water tower being painted during the summer.

Councilor Primmer moved and Councilor Myers seconded approval of the recommended logo and tagline as presented. Motion carried unanimously.

Mayor Drotzmann thanked Focal Point Marketing and the Branding Committee for all the time and effort they dedicated to make sure the community was heard and the City implements a brand that the community can be proud of.

2014-2015 Supplemental Budget Hearing

At 7:22 pm Mayor Drotzmann opened the hearing to consider a supplemental budget for the 2015-2016 fiscal year.

Finance Director Amy Palmer stated at times adjustments are needed in the budget as the budget is prepared well in advance. Resolution 2025, which will come before the council later in the meeting, supplements the City’s 2015-16 annual budget and authorizes additional expenditures in three funds.  The Sewer Department in the Utility Fund is being supplemented by $1,000,000 to pay for additional costs to drain the sludge lagoon. The Reserve Fund is being supplemented by $437,333 to pay for additional Airport improvement costs, and the Energy Services Fund is being supplemented by $260,000 to pay for additional capital improvement costs. The resolution includes Exhibit A, which provides additional detail on the requests.

There were no comments from the council, and no one in the audience wished to comment. The hearing was closed at 7:27 pm.

Resolution No. 2025Supplement the City’s 2015-16 annual budget and authorizes additional expenditures in three funds.- was read and previously discussed in the supplemental budget hearing.

Councilor Davis moved and Councilor Beas-Fitzgerald seconded to approve Resolution No. 2025 and lay upon the record. Motion carried unanimously.

Resolution No. 2024Approval of Sanitary Disposal, Inc. requested rate increase of 7.81% for Hermiston users. – was read and discussed. Sanitary Disposal President Mike Jewitt gave a brief presentation regarding why Sanitary Disposal is requesting a rate increase.

Assistant City Manager Morgan stated Councilor Kirwan, Councilor Gutierrez, and Councilor Hardin met with Sanitary Disposal regarding this issue and were able to decrease the original requested rate and agree that the next time there is a rate increase request, that a third party rate study be done.

Councilor Hardin moved and Councilor Kirwan seconded to approve Resolution No. 2024 and lay upon the record. Motion carried unanimously.

Mayor Drotzmann thanked Sanitary Disposal for their partnership and service to the community.

Ord. No 2241 – Amendment of Section 50.51 of the Hermiston Code of Ordinance, entitled “50.51 Billing, Collection and Franchise Fee” to increase the franchise fee from 2 percent to 2.5 percent and deleting the option of increasing the collection and franchise fees by resolution. City Manager Smith stated this ordinance is in combination with Resolution 2024, instead of reflecting the change with rates, Sanitary Disposal would prefer to pay the City a higher percentage of franchise fees to offset the costs of City Recycle Events.

Mayor Drotzmann requested that the first reading be by title only. Hearing no opposition, City Attorney Luisi read the ordinance by title only. Mayor Drotzmann requested that the ordinance be put on for final adoption at this meeting and that the second reading be by title only. After City Attorney Luisi read the ordinance by title only for the second reading, Councilor Gutierrez moved and Councilor Davis seconded that Ordinance 2241 be adopted tonight and become effective July 1, 2016. 7 votes for; none against. Motion carried unanimously.

Harkenrider Center Design Concept

Parks and Recreation Director Larry Fetter presented the Council with the preliminary site plan for the Harkenrider Center to include: interior layout, grounds, and parking. The redesigned floor plan differs from the original plan presented to keep in line with the budget. Mr. Fetter stated it will cost the City $550,000 from the General Fund to build a 3800 sq ft basement for the Harkenrider Center to be used by the City. Construction will begin in October of 2016 and be completed by the Summer of 2017.

Councilor Kirwan stated he felt this is a very good opportunity to invest in our downtown and the Council should approve the basement addition.

Virgina Beebe 1368 SW 39th Pendleton Oregon. Mrs. Beebe stated the Seniors are concerned about the redesigned features in the kitchen and great room, and feels the fireplace should be placed in the middle of the room like the original plan and not at the end of the room. The seniors would also like to fundraise but are being held off because they do not know specifics about the Senior Center.

Karen Blair 79528 S Edwards Road asked why the kitchen has been downsized 250 sq ft, and agreed the fire place needs to be in the middle of the room.

Mr. Fetter stated what everyone must remember is that the original layout was everyone’s wish lists and the layout is an evolving process that must stay in budget. The layout has had to be reduced from $2.5 million to $1.63 million.

Jeanette Burns asked what happened to the garage.

Mr. Fetter stated Senior Center Bus Driver Willard Fordyce has stated there have been problems with the bus getting vandalized and broken into. To address this issued they have decided to park the Bus at the Parks and Recreation Shop to keep the bus more secure.

Ken May 1410 D&M Lane asked if the parking lot for the Senior Center will be ADA compliant like the library and the building department parking.

Mr. Fetter stated yes, everything will continue to be ADA compliant.

Mayor Drotzmann thanked Parks and Recreation Director Larry Fetter for all of his work on this project. Councilor Davis moved and Councilor Kirwan seconded to approve the Harkenrider Center Design Concept as presented with the addition of a basement. Motion carried unanimously.

Veris Environmental, LLC Biosolids Removal Contract.

City Manager Smith stated the City received three bidders for the biosolids removal and recommends that the low bidder, Veris Environmental, LLC be awarded the bid pending any protests from the mandatory 7 day awarding period.

Councilor Primmer moved and Councilor Beas-Fitzgerald seconded to approve biosolids removal contract to Veris Environmental LLC. Motion carried unanimously.

EOTEC Fundraising Full Faith and Credit Pledge

City Manager Smith stated Banner Bank has asked for specific authorization for who will sign these documents to back the Full Faith and Credit Pledge Loan that will be received.

Councilor Primmer moved and Councilor Kirwan seconded authorizing City Manager Smith to sign the EOTEC Full Faith and Credit Pledge. Motion carried unanimously.

Infrastructure Finance Authority Grant  

City Manager Smith stated City staff has been working on finding a better way to provide sewer service to the Cook Industrial Site and surrounding areas, including the option of recycling water from additional food processing companies. This agreement will fund a study to see what those better options would look like and what they would cost.

Councilor Davis moved and Councilor Beas-Fitzgerald seconded to approve the Infrastructure Finance Authority Grant. Motion carried unanimously.

City of Umatilla Building Official Services.

City Manager Smith stated he was approached a couple of months ago by the new City Manager of Umatilla to consider providing Building Official Services to Umatilla. After working with the City’s Building Official to determine what the work load is and if it is something that can be managed, staff feels comfortable in providing these services at $80.00/hour to cover City staff costs.

Councilor Myers moved and Councilor Primmer seconded to approve an IGA with the City of Umatilla for building official services. Motion carried unanimously.

Committee Reports    

Cinco de Mayo Committee: Councilor Beas-Fitzgerald stated the Cinco de Mayo event was well attended with the biggest parade to date and over 6,000 attendees. Councilor Beas-Fitzgerald stated Eddie De La Cruz has also resigned from the Cinco de Mayo Committee.

Parks and Recreation Director Larry Fetter stated the Cinco de Mayo Celebration was a great way to test the festival streets strengths and where improvements need to be made.

Mayor Drotzmann asked City staff to look into enforcement of animal waste/street cleanup from parades.

Mayor’s Reports

Mayor Drotzmann reminded the Council and community that the EOTEC Open House is Friday the 13th, from 3:00pm to 7:00pm with a grand opening ceremony at 4:30pm. The League of Cities Regional Meeting will be Wednesday, May 18th at EOTEC. The Budget Committee Meeting is Wednesday, May 25th at 6:00pm in Council Chambers.

Mayor Drotzmann stated he attended the Economic Development Summit. Mayor Drotzmann stated there are items that the City can work on to develop regionally that City Manager Smith and Assistant City Manager Morgan will be coming before the Council with for recommendations. It was a great conversation and is thankful the County invited the City to participate in the discussion.

Manager’s Report

City Manager Smith stated EOTEC parking lot has been paved and the final pieces are coming together to be ready for the open house on Friday.

Council’s Report

Councilor Hardin reminded the community to vote in the primary election.

Adjournment

There was no other business, and the meeting was adjourned at 8:37 pm.