City Council Meeting - Minutes

Date: 
Mon., Oct. 24, 2016

Mayor Drotzmann called the regular meeting to order at 7:00 pm. Present were Councilors Primmer, Kirwan, Gutierrez, Beas-Fitzgerald, and Smith. Councilors Myers, Hardin, and Davis were excused. Staff members in attendance were City Manager Smith, City Prosecutor Blaine Clooten, Assistant City Manager Mark Morgan, Kelly Parsons, Chief Edmiston, Ron Sivey, Judge Creasing, Bill Schmittle, Clint Spencer, and Lilly Alarcon-Strong. News media present was Jade McDowell of the East Oregonian and Michael Cane of the East Oregonian. The pledge of allegiance was given.

Consent Items
Councilor Primmer moved and Councilor Kirwan seconded to approve all Consent Agenda items, to include:

  1. Minutes of the October 10th, work session and regular City Council meeting.  
  2. Minutes of the September 7th, Airport Advisory Committee meeting.
  3. Minutes of the September 8th, Parks and Recreation Committee.
  4. Minutes of the September 13th, Transit Advisory Committee meeting.
  5. Minutes of the September 19th, Hispanic Advisory Committee meeting.
  6. Announcement of standing committee vacancy for the unexpired portion of a 1-year term beginning November 28th, 2016 and ending October 31st, 2017.

Parks and Recreation Committee- position #6.
(Deadline for submitting applications is October 27th, 2016.)

  1. Confirmation of committee appointments for the unexpired portion of a 2-year term beginning November 1st, 2016 and ending October 31st, 2018.

Parks and Recreation Committee- position #4-Carlisle Harrison, #5-Steve Williams, #7-Michael Kay.

  1. Confirmation of committee appointment for the unexpired portion of a 3-year term beginning November 1st, 2016 and ending October 31st, 2019.

Airport Advisory Committee- position #5- Ron Linn
Motion carried unanimously.

Mayor Drotzmann thanked all the committee participants who volunteer to serve their community.

Resolution No. 2041- Repeals Res. 2018 and enters into an agreement with ODOT for a Multi-Use Trail. City Manager Smith gave a brief presentation stating Resolution 2041 would repeal Resolution 2018 and authorizing the Mayor to sign an agreement with the Oregon Department of Transportation to install a Multi-Use Trail on the south side of W. Highland Ave between SW 11th St and Riverfront Park.

Councilor Primmer moved and Councilor Gutierrez seconded to approve Resolution No. 2041 and lay upon the record. Motion carried unanimously.

EOTEC Monthly Report
City Manager Smith stated the earth work contractor has begun work on the Rodeo Project, concrete walls for the rodeo area should begin to be poured in about 10 days, the EOTEC board approved a purchase contract for the barn buildings that Knerr Construction will install. The buildings are to be delivered within 8 weeks after order. The Construction Sub-Committee meets every week with Knerr and Hendon Construction to make sure decisions are made without delays.

City Manager Smith stated County Commissioners are very open to having a joint City County and County Commission meeting regarding EOTEC to make sure both owners are on the same page regarding the project. The EOTEC Board will hold a work session on Friday, October 28th at 8:00am to discuss the future of EOTEC going forward.

Councilor Kirwan stated he continues to be concerned regarding the EOTEC timeline and would like to see a construction schedule. Councilor Kirwan asked what process is in place to make sure the timeline is being met and what the size of the barn buildings will be compared to how they are now.

City Manager Smith stated he will provide the Council with a construction schedule. The Construction Sub-Committee meets every week with constructors to make sure timelines are being met and the revised barn buildings are still more than double the current size, and will allow for possible future expansion of the buildings.

Mayor Drotzmann thanked City Manager Smith for his dedication to this project along with Michael Kay and Don Miller for meeting weekly with contractors to make sure the project timeline continues to stay on track. City Manager Smith also has a City to run, but is doing everything he can to protect the City’s interest in this project for the community. Mayor Drotzmann stated he believe a collaborative meeting with County Commissioners regarding expectations and futures costs would be ideal, and encouraged the Council and audience to attend the EOTEC Work Session.

(7:21pm Councilor Beas-Fitzgerald exited the meeting)
(7:22pm Councilor Beas-Fitzgerald returned returned)

September Financial Report
Councilor Kirwan moved and Councilor Smith seconded to approve the September Financial Report as prepared by Finance Director Amy Palmer and presented by City Manager Smith. Motion carried unanimously.

Committee Report
Hispanic Advisory Committee: Councilor Gutierrez and Councilor Beas-Fitzgerald stated the Oregon Department of Agriculture attended the meeting to give information regarding the proposed new dairy in Boardman; Citizens Review Board presentation regarding foster care needs and Hispanic involvement in the Citizen Review Board; And School District Updates.

Public Safety Committee: Councilor Kirwan stated the committee met earlier this evening and reviewed crime statistics, and talked about CRASE (Citizen Response to Active Shooter Event) Training that the PD has been and is providing, personnel changes, and department goals. Councilor Kirwan asked that the Council review these goals and send any recommended additions to Chief Edmiston by December 15th.

Transportation Committee: Councilor Primmer stated location markers for the proposed bus stops, the proposed route, proposed days and time frames, and name options for the bus route will be posted throughout the City in hopes to get public feedback. The next meeting is on Tuesday November 1st.

Assistant City Manager Morgan stated the comprehensive route will not be perfect for everyone, but looks like it will service most of the community, loops around every hour, and will help supplement the Taxi Ticket program. This free bus system is dependent on the federal grant funding, and could have costs in the future. Assistant City Manager Morgan stated the bus route proposal will be presented to the Council on November 14th and go online with the bus route on January 2nd, 2017.

Mayor’s Report
Mayor Drotzmann stated he will be meeting with the Oregon Funders Group that will be traveling to Eastern Oregon and visiting Hermiston on Thursday to learn more about our community and its needs.
Mayor Drotzmann stated he is extremely excited and has received wonderful feedback regarding the Water Tower. People are really proud and happy about it and the new brand. Mayor Drotzmann thanked all those who were involved in updating the City’s brand.

City Managers Report
City Manager Smith presented the Council with the Umatilla County Fire District Quarterly Report. Mr. Smith stated he has been meeting with Chief Stanton and had offered to come to Council Meetings to discuss the report and answer any questions the Council may have.

Mayor Drotzmann asked that the statics show comparisons from previous quarters and years if possible.

City Manager Smith presented the Council with a time lapse video of the water tower being painted created by Water Superintendent Roy Bicknell.

The Council thanked the painters and Mr. Bicknell for a job well done.

Adjournment
There was no other business, and Mayor Drotzmann adjourned the regular meeting at 7:52pm.

SIGNED:
/s/Dave Drotzmann
MAYOR

ATTEST:
/s/Lilly Alarcon-Strong 
ASSISTANT CITY RECORDER