City Council Work Session - Minutes

Date: 
Mon., Nov. 14, 2016

Mayor Drotzmann called the work session meeting to order at 6:01 pm. Present were Councilors Myers, Gutierrez, Primmer, Hardin, and Davis. Councilors Kirwan, Beas-Fitzgerald, and Smith were excused. Staff members in attendance were City Manager Byron Smith, City Attorney Gary Luisi, Assistant City Manager Mark Morgan, Chief Edmiston, Clinton Spencer (arrived at 6:49), Bill Schmittle, Roy Bicknell (6:04pm), Larry Fetter (arrived 6:50pm), Amy Palmer (arrived at 6:35pm), and Lilly Alarcon-Strong. News media present were Jade Mc Dowell of the East Oregonian and Michael Kane of NE Oregon Now.

Council Rules

City Manager Smith stated while reviewing Chapter 32 of the City Charter; Boards, Committees, and Commissions, he noticed the two newest committees: Hispanic Advisory Committee and the Faith-Based Advisory Committee were lacking adoption and official documentation, as well as other committees were also lacking official documentation. City Manager Smith stated he felt that all committee guidelines should be reviewed, and if necessary, amended, and potentially have an ordinance prepared to finalize the changes made.

City Manager Smith reviewed the following with the City Council:

  • Types of Advisory Boards, Committees, and Commissions
  • Appointments, Terms, and Removal of Members
  • Compliance of State Law Requirements
  • Officers
  • Quorums, Meetings, and Rules

And went over the establishments, membership qualifications and terms, powers and duties, and scheduled meetings for each of the City’s current Committees, Boards, and Commissions, to include:

  • Library Board
  • Airport Advisory Committee
  • Planning Commission
  • Hispanic Advisory Committee
  • Faith-Based Advisory Committee
  • Community Enhancement Committee
  • Budget Committee
  • Parks and Recreation Committee
  • Recreation Projects Fund Advisory Committee

The Council agreed to change wording in each “Meeting” section to allow the group to decide what day their meetings will be held; reduce the number of members in the Hispanic Advisory Committee and Faith-Based Advisory Committee from seven members to five members as it is/has been difficult to ensure a quorum is present; add the Hermiston Urban Renewal Agency to the list above; change the Community Enhancement Committee as an “As Needed” Committee; and etc.

City Manager Smith stated he will work on the recommended changes and City Attorney Gary Luisi will prepare an ordinance for final adoption at a future City Council meeting. 

Mayor Drotzmann ended the work session at 6:58pm. The Councilors took a short break before the regular City Council meeting convened at 7:00 pm.