City Council Regular Meeting & URA Meeting - Minutes

Date: 
Mon., Mar. 27, 2017

Council President Primmer called the regular meeting to order at 7:00pm. Present were Councilors Kirwan, Hardin, Myers, Smith, Gutierrez, and Davis. Mayor Drotzmann and Councilor Beas-Fitzgerald were excused. Staff members in attenCouncil President Primmer called the regular meeting to order at 7:00pm. Present were Councilors Kirwan, Hardin, Myers, Smith, Gutierrez, and Davis. Mayor Drotzmann and Councilor Beas-Fitzgerald were excused. Staff members in attendance were City Attorney Gary Luisi, Assistant City Manager Mark Morgan, Chief Edmiston, Clint Spencer, Larry Fetter, Amy Palmer, Heather LaBeau, and Lilly Alarcon-Strong. News media present was Jayati Ramakrishnan with the Hermiston Herald. The pledge of allegiance was given.

Proclamation- Distracted Driving Awareness Month

Council President Primmer read a proclamation for Distracted Driving Awareness month and presented the Council with photos of Alexxys Therwhanger’s vehicle. Miss. Therwhanger died in a motor vehicle accident last year, at the age of 19, due to distracted driving. The vehicle will be showcased at Hermiston High School and around Oregon to bring awareness to students and the community about distracted driving.

Consent Items

Councilor Kirwan moved and Councilor Smith seconded to approve all Consent Agenda items, to include:

  1. Minutes of the March 20th, work session and regular City Council meeting.     
  2. Minutes of the February 8th, Planning Committee meeting.
  3. Minutes of the February 21st, Hispanic Advisory Committee meeting.
  4. Confirmation of standing committee appointments for the unexpired portion of a:
    1. Remaining 3-year term beginning March 28th, 2017 and ending December 31st, 2019
      • Budget Committee - position #2 - Jason McAndrew
        position #3- Joshua Roberts
      • Recreation Projects Fund Advisory Committee-
        position #2- Jody Frost
    • 3-year term beginning April 1st, 2017 and ending March 31st, 2020
      • Planning Commission- position #5-Kathryn Erz
        position #6-Dean Fialka
  5. Announcement of standing committee vacancies for the unexpired portion of the remaining:
    1. 3-year term beginning 2017 and ending December 31st, 2019
      Budget Committee- position #1.
    2. 3-year term beginning 2017 and ending March 31st, 2020
      Planning Commission- position #4.

(Deadline for submitting applications: OPEN UNTIL FILLED.)

Motion carried unanimously.

2016-2017 Supplemental Budget Hearing

Hearing no potential conflicts of interest, Council President Primmer opened the 2016-2017 Supplemental Budget Public Hearing at 7:14pm.

Finance Director Amy Palmer stated Resolution Number 2056 that will come before the Council later in the meeting would authorize additional expenditures in nine funds, transfers appropriation between budget categories in two funds, reduces expenditures in one fund, authorizes inter-fund transfers between four funds, corrects a budget error, and establishes reserves for future expenditure. The total supplement to the City budget would be $6,947,967.

There were no Proponents, Opponent, or Neutral parties who wished to address the Council, and the hearing was closed at 7:22pm.

Councilor Davis moved and Councilor Hardin seconded to approve the staff report as presented. Motion carried unanimously.

Resolution No. 2056- Supplementing the City’s 2016-17 annual budget.

Assistant City Manager Morgan stated Resolution No. 2056 would supplement the City’s 2016-2017 annual budget as presented during the public hearing by Finance Director Amy Palmer.

Councilor Gutierrez moved and Councilor Kirwan seconded to approve Resolution No. 2056 and lay upon the record. Motion carried unanimously.

Councilor Smith questioned whether Council President Primmer was able to vote as he was running the meeting.

City Attorney Gary Luisi stated the Council President does not lose their right to vote.

EOTEC Update

Assistant City Manager Morgan presented the Council with construction photos of the EOTEC facility, specifically the Rodeo and Barn sites. Mr. Morgan stated work continues on the rodeo arena and two barns, as well as smaller projects such as fencing, electrical, landscaping, food vending area, etc. Despite delays with the harsh winter weather, all projects are on schedule.

February Financial Report

Councilor Smith moved and Councilor Kirwan seconded to approve the February Financial Report as prepared and presented by Finance Director Amy Palmer. Motion carried unanimously.

Finance Director Amy Palmer reviewed the February EOTEC Financial Report as requested by the Council.

IGA between the City and HURA for loaning funds for the Festival Street Design.

Assistant City Manager Morgan stated this item was discussed and approved as part of the 2016-17 municipal budget.

City Planner Clint Spencer stated the City agreed to loan $100,000 to the urban renewal district to cover the design costs of the festival street. The IGA covers this $100,000 loan and specifies the repayment term and interest rate.

Councilor Davis moved and Councilor Myers seconded to approve the IGA between the City and HURA for the loaning of funds for the Festival Street Design. Motion carried unanimously.

Committee Report

Hispanic Advisory Committee: Councilor Gutierrez stated that Maria Duron from the Hermiston School District gave a presentation regarding the School Bond that will be on the May Ballot. 

Council President’s Report

Council President Primmer stated the Soroptimist International is inviting the Council to participate in their 2017 Live Your Dream Award Dinner and Ceremony at Desert Lanes tomorrow at 5:30pm.

Council Report

Councilor Hardin stated he will be attending the LOC training on Wednesday at EOTEC. Councilor Hardin encouraged everyone to read 7 Steps to Creating Amazing Cities by James Hunt. Councilor Hardin stated Hermiston was the only City in Oregon, from District 2, that attend the NLC Washington DC Conference.

Councilor Smith asked when the next EOTEC meeting is scheduled.

The Council stated the EOTEC meetings are at 7:00am every 2nd and last Friday’s of the month at EOTEC and are always located on the last page of the Council Agenda and at the City’s website. Council President Primmer encouraged the Council to attend these meetings if they are able too.

Assistant City Manager’s Report

Parks and Recreation Director Larry Fetter stated after a week of deliberation, the Moda and Trail Blazer have declared Hermiston the Assist Contest Winners of $20,000 for a new playground at Sunset Park. The award will be given on April 1st at the Trail Blazer game in Portland.

Assistant City Manager Morgan gave a brief report on the March 13th Public Transit Meeting. Mr. Morgan stated the Committee reviewed operation dates and rider statistics for the first two months in operation and are discussing when the appropriate time would be to change the route so there are more loops within the day and have shorter waiting times. Currently, the two most used/popular stops are at Wal-Mart and on Columbia Drive, where the Court and DHS offices are located. The budget may also allow for the bus service to extend the current hours of operation or add a Saturday service day. The City will also continue to advertise the free bus service. The Committee will meet again on May 22nd at 4:00pm.

Assistant City Manager Morgan stated residents located on 8th and Theater Lane were able to persuade the County to pay for a dumpster to be dropped off in that area, so neighborhood residents and anyone interested in volunteering can clean up the road this Wednesday at noon. The road is being used as a dump site for garbage, unwanted furniture, tires, etc.

Parks and Recreation Director Larry Fetter reminded the Council that Hermiston’s Recycling Event is Saturday, April 8th from 9:00am to 3:00pm at the Umatilla Electric parking lot. In conjunction with the Recycling Event, the I Love My City Campaign will also be doing a downtown neighborhood clean-up in the 4 block section of Glady’s and Hurlburt this same day as well.

Adjournment

Council President Primmer adjourned the regular meeting at 8:15pm and announced a special meeting of the Urban Renewal Agency will convene immediately.

Convene

Council President Primmer convened the special meeting of the Urban Renewal Agency at 8:15pm.

IGA between the City and HURA for loaning funds for the Festival Street Design.

Assistant City Manager Morgan stated this is the exact same item that was present during the regular City Council meeting with the exception that the Urban Renewal Agency is the applicant in this section.

Councilor Kirwan moved and Councilor Myers seconded to approve the IGA between the City and HURA for the loaning of funds for the Festival Street Design. Motion carried unanimously.

Adjournment

There was no other business and Council President Primmer adjourned the meeting at 8:17pm.

SIGNED:
/s/Doug Primmer, Council President

ATTEST:
/s/Lilly Alarcon-Strong, Assistant City Recorder