City Council Regular Meeting & URA Meeting - Minutes

Date: 
Mon., Dec. 12, 2016

Mayor Drotzmann called the regular meeting to order at 7:00pm. Present were Councilors Myers, Gutierrez, Primmer, Hardin, Kirwan, and Smith. Councilors Beas-Fitzgerald and Davis were excused. Staff members in attendance were City Manager Smith, City Attorney Gary Luisi, Sergeant Kelly Parsons, Chief Edmiston, Captain Eynon, Chaplain Cummings, Chaplain Griffiths, Chaplain Ramirez, Amanda Hartsteen, Officer Golter, Officer Elwood, Officer Balli, Clint Spencer, Bill Schmittle, Roy Bicknell, Ron Sivey, Larry Fetter, Amy Palmer, Judge Creasing, and Lilly Alarcon-Strong. The pledge of allegiance was given.

Recognition - Chaplain Greg Griffiths

Chaplain Terry Cummings, on Behalf of the Hermiston Police and Fire Department, presented Chaplain Greg Griffiths with a plaque in gratitude of his 2 ½ years of service as a Chaplain. Chaplain Cummings stated Chaplain Griffiths has made an impressive positive impact on the departments and community and wishes him and his family well in their future journey as they are leaving the area.

Chaplain Greg Griffiths stated this has been an awesome privilege that he will miss greatly. Chaplain Griffiths thanked the police department for their service and allowing him to serve alongside of them.

Mayor Drotzmann thanked Chaplain Griffiths and his family for his service in the community and the police officers that serve our community. Mayor Drotzmann thanked Chief Edmiston for his implementation of the Chaplain program as it has provided a lot of value to the police officers and community.   

(At 7:07pm Amanda Hartsteen, Officer Golter, Officer Elwood and Officer Balli exited the meeting)

Citizen Input

Kim Puzey thanked the Council and the Mayor for all their work making this City a great place to live, and gave everyone in Council Chambers a candy cane.

Consent Items

Councilor Primmer moved and Councilor Hardin seconded to approve all Consent Agenda items, to include:

  1. Minutes of the November 28th, regular City Council meeting.   
  2. Minutes of the November 1st, Faith-Based Advisory Committee meeting.
  3. Minutes of the September 28th, and October 26th, Library Board meetings.
  4. Final plat – Desert Sky Estates Phase 5.
  5. Final plat – NW Housing Alternatives Replat.
  6. Announcement of standing committee vacancies for the unexpired portion of a:
    1. 3-year term beginning February 2017 and ending December 31st, 2019
      Budget Committee- positions #1, #2, and #3.
      Recreation Projects Fund Advisory Committee- positions #2.
    2. Remainder of a 3-year term beginning February 2017 and ending June 30th, 2017
      Hispanic Advisory Committee- position #3.
      (Deadline for submitting applications is January 10th, 2017.)
  7. Recommendation of standing committee appointments for the unexpired portion of a :
    1. 4-year term beginning January 9th, 2017 and ending December 31st, 2020
      Eastern Oregon Trade and Event Center Board- Combined (City/County) Motel Position- Vijay Patel.
    2. 3-year term beginning January 9th, 2017 and ending December 31st, 2019
      Recreation Projects Fund Advisory Committee- positions #1- Don Rankin.

Motion carried unanimously.

Resolution 2047

Amending Chapter 32 of the Rules of Order and Procedure for the City Council.

City Manager Smith gave a brief presentation stating this item was reviewed at a recent work session and implemented changes for Boards, Committees, and Commissions were made based on that discussion, to include: clarifying positions, council liaisons, background checks, etc.

Councilor Primmer stated there is a typo in the document with “Section” being misspelled in Section 2.  

City Manager Smith stated he would make the correction.

Councilor Myers moved and Councilor Primmer seconded to approve Resolution No. 2047 and lay upon the record. Motion carried unanimously.

Ord. No 2242

Repealing Chapter 32 of the Hermiston Code of Ordinances and adopting a new Chapter 32 entitled Boards, Committees, Commissions in its place to adopt new Boards, Committees and Commissions and rules. City Manager Smith stated this ordinance is in combination with Resolution 2047.

Mayor Drotzmann requested that the first reading be by title only. Hearing no opposition, City Attorney Luisi read the ordinance by title only. Mayor Drotzmann requested that the ordinance be put on for final adoption at this meeting and that the second reading be by title only. After City Attorney Luisi read the ordinance by title only for the second reading, Councilor Hardin moved and Councilor Gutierrez seconded that Ordinance 2242 be adopted tonight and become effective 30-days after enactment. 6 votes for; none against. Motion carried unanimously.

At-Large Election Results

Councilor Kirwan moved and Councilor Smith seconded to accept and certify the November 8th, 2016 Council At-Large Election Results as listed below. Motion carried unanimously.

Councilor (At-Large) Votes Percent
Doug Primmer 3,101 22.31
Rod S. Hardin 3,052 21.96
Manuel Gutierrez 2,601 18.71
John F. Kirwan 2,531 18.21
Mark Gomolski 2,495 17.95
Write-In 121 .87

Measure Election Results

Councilor Primmer moved and Councilor Kirwan seconded to accept and certify the November 8th, 2016 Measure Election Results as listed below. Motion carried unanimously.

Measure 30-119 Votes Percent
Prohibit the sale, manufacturing, warehousing, and distribution of marijuana in city. Yes - 2,786 54.31
No - 2,344 45.69

December 27th City Council Meeting Cancellation

City Manager Smith stated as of right now, city staff does not have agenda items for the next regular City Council meeting and asked the Council if they would like keep, reschedule, or cancel the meeting. Councilor Myers moved and Councilor Gutierrez seconded to cancel the City Council Meeting on Tuesday, December 27th, 2016. 5 votes in favor; 1 vote against, motion carried 5 to 1.

EOTEC Report

City Manager Smith stated the weather has not affected the concrete work that is being done, and the contractor states they are ahead of schedule by 10 days. A brief timeline of the Rodeo Schedule includes:

Project Start Date Completion Date
Concrete walls October 2016 May 1st, 2017
Bleachers January 2nd, 2017 May 30th, 2017
Electrical December 18th, 2016 April 29th, 2017
Paving April 2017 May 19th, 2017
Announcers Stand March 20th, 2017 May 8th, 2017
Punch list items May 22nd, 2017 June 27th, 2017

City Manager Smith stated barns are expected to be delivered in January and the contractor will begin pouring footings before the end of January; the fence line had been cleared in preparation of installing the fence but the snow has caused delays with this and will have to wait until the weather clears up; and the landscaping bid has been awarded to McLaughlin Landscaping. The Rodeo schedule is the longest but it will be completed on time and EOTEC is looking forward to hosting the Fair and Rodeo in 2017.

City Manager Smith stated the Farm Fair was a big success, with the event almost being too big for the facility as they had 15 more vendors then they had last year. The Farm Fair Committee were pleased with the event, and are looking to schedule events differently to use the outdoor space as well.

Councilor Smith asked if there were more planned exits coming out of the property, as he was waiting for over 15 mins trying to get onto Hwy 395 but there was too much traffic to do so.

City Manager Smith stated there is a long term plan to make improvements on Ott Rd and they have been working with Representative Smith to secure funding for that road and/or having a signal installed. City Manager Smith stated EOTEC has formed a Sign Committee to begin work on permanent signs to the facility.

Mayor Drotzmann stated he is glad to hear that EOTEC is progressing on time, and he also heard lots of positive feedback regarding Farm Fair.

Committee Report

Interview Committee: Mayor Drotzmann asked that the committee stay after the meeting to select a date and times to schedule the Parks and Recreation Committee application interviews.

Mayor’s Report

Mayor Drotzmann stated he attended the Oregon Business Plans Leadership Summit in Portland. It was a great opportunity to hear about and discuss how communities can come together and create more development opportunities. Mayor Drotzmann stated the Summit was well attended by many business, elected, appointed, and community leaders. Mayor Drotzmann stated he made copies of the handouts provided at the summit for the Council and City Manager to go through and read.

Mayor Drotzmann stated he will be meeting with Representative Smith next week to discuss community needs, and encouraged the Council to let him know if there is any issue they would like him to address with Representative Smith.

Mayor Drotzmann stated the Tree Lighting Event was well attended with a lot of involvement in the festivities, as well as people staying to shop on Main Street. Mayor Drotzmann thanked all those who volunteered to make this event happen.

Council Report

The Council noted that Holiday Inn Express & Suites and Kobe Hibachi Sushi Restaurant are now open.

Councilor Gutierrez stated he received a lot of complaints on Sunday stating people were walking from Umatilla to Hermiston for a Catholic Church event, but those participating were walking in the street making it very dangerous for them and the vehicles on the road. Councilor Gutierrez stated he called dispatch regarding the incident. He understands the sidewalks were difficult to walk on as snow was piled on them from the roads, but wanted to know if there could have been a better way to accommodate the walkers while keeping everyone safe. 

Chief Edmiston stated the group did reach out to the Police Department wanting the roads shut down, but Chief Edmiston stated it could not be done without a permit from ODOT.

City Managers Report

City Manager Smith stated the Festival Street Committee will meet on Thursday at 3:30 pm at City Hall.

Chief Edmiston stated Christmas Express will be Wednesday at 7:00 pm at Thompson Hall.

Adjournment

Mayor Drotzmann adjourned the regular meeting at 7:35 pm and announced a meeting of the Hermiston Urban Renewal Agency will convene immediately.

Convene

Mayor Drotzmann convened the meeting of the Hermiston Urban Renewal Agency meeting at 7:35 pm.

Façade grant for Julissa’s Meat Market

City Planner Clint Spencer stated the Façade Grant Committee recommends a 40% match for exterior improvements at Julissa’s Meat Market located at 292 W Hermiston Ave for a total of $3,600. This grant will exhaust this year’s budget which is a very good problem to have.

City Manager Smith stated if there are more project applications the Agency can do a budget amendment.

Mayor Drotzmann stated it is great that people are using this program and would like to encourage more people to come in and the City will find a way to make it work.

Councilor Kirwan moved and Councilor Smith seconded to approve the façade grant to Julissa’s Meat Market. Motion carried unanimously.

Adjournment

There was no other business, and the meeting was adjourned at 7:38 pm.

SIGNED:
/s/Dave Drotzmann, Mayor

ATTEST:
/s/Lilly Alarcon-Strong, Assistant City Recorder