City Council Regular Meeting - Minutes

Date: 
Mon., Jun. 12, 2017

Mayor Drotzmann called the regular meeting to order at 7:00pm. Present were Councilors Hardin, Beas-Fitzgerald, Myers, Primmer, Gutierrez and Smith. Councilors Kirwan and Davis were excused. Staff members in attendance were City Manager Byron Smith, City Attorney Gary Luisi, Assistant City Manager Mark Morgan, Chief Edmiston, Clint Spencer, Barb McMahon, Tom Creasing, Roy Bicknell, Mark Rose and Heather LaBeau. News media present was Jade McDowell from the East Oregonian and Michael Kane from NE Oregon Now. The pledge of allegiance was given.

Faith-Based Advisory Committee Update

Pastor James LaFolette presented the council with several updates.  The committee is looking to revitalize the school adoption program.  Adopting a school provides a base of volunteers from churches to help encourage teachers and help students with reading and support.

Pastor LaFolette also reported on the Hermiston Family Promise program.  The director, Kriss Dammeyer, has been trained.  She has conducted a group training session and some individual training sessions to mentors.  The program helps families that want to be sustainably independent.  Pastor Lafolette gave several examples of goals being achieved by families in the program.  The program is recruiting qualified mentors and exploring revenue streams.  The next training is scheduled for July 6th and July 13th from 5:30 to 8:00 at the Made to Thrive/Family Promise offices on NE 2nd St.  There is no charge and people are welcome to attend.  Donations to the program can be sent to the Family Promise address of PO Box 247 Hermiston.

Citizen Input on Non-Agenda Items

Jackie Lentin, 111 W Beech Ave- inquired as to the status of Greenwood Park.  She would like to know when the equipment will be put in.  City Manager Smith stated that Larry Fetter will contact her with an update.

Cindy Traner 165 SW 3rd St- stated there is an increasing amount of pedestrian traffic at the intersection of SW 3rd St and W. Locust Ave.  Ms. Traner stated that she brought this up last year she and was told it needs to be a city police person’s responsibility. She feels they have enough to do and requests that the intersection be made a four-way stop with solid lines painted all the way from curb to curb, clearly marking that it is a four-way stop.

Ms. Traner has received requests from citizens in the area that would like to be mobile food vendors at her Grower’s Open Air Market Place.  The market is open from April 1 to mid-Oct, Tuesday through Saturday from 9:00 to 6:00.  The market is located at her business at 165 SW 3rd St.  Ms. Traner requests that a mobile food vendor be permitted at the market.

City Manager Smith stated that the council would need to authorize additional mobile food vendor licenses.  City Manager Smith offered that the staff research the issue and work with Ms. Traner and present the information at a future council meeting.

Mayor Drotzmann asked Ms. Traner to clarify her ideas and submit a formal written request to the City Manager.

Consent Items

Councilor Primmer moved and Councilor Beas-Fitzgerald seconded to approve all Consent Agenda items, to include:

  1. Minutes of the April 21st, Public Safety Committee meeting.
  2. Minutes of the April 26th, Library Board Meeting.
  3. Minutes of the May 2nd, Faith-Based Advisory Committee meeting.
  4. Minutes of the May 18th, City Budget Committee meeting and HURA Budget Committee meeting.
  5. Minutes of the May 22nd, regular City Council meeting.
  6. Minutes of the May 22nd, Transit Advisory Committee meeting.
  7. Announcement of standing committee vacancies for the unexpired portion of a:
  1. 3-year term beginning August 2017 and ending June 30th, 2020
    Hispanic Advisory Committee- position #1
  2. 1-year term beginning August 2017 and ending June 30th, 2018
    Library Board- position #3
  3. 2-year term beginning August 2017 and ending June 30th, 2019
    Library Board- position #5
  4. 4-year term beginning August 2017 and ending June 30th, 2021
    Library Board- position #4

    Deadline to submit applications is June 29th, 2017 or until filled.

Motion carried unanimously.

Public Hearing-Supplemental Budget Hearing for the 2016-2017 Fiscal Year

Mayor Drotzmann asked if any councilors had a conflict of interest, hearing none, City Manager Smith read the hearing guidelines.  Mayor Drotzmann opened the hearing at 7:26pm.

City Manager Smith presented the staff report.There are three items to add to the current fiscal year’s supplemental budget.The Reserve Fund is being supplemented by $15,000 to begin construction on the new Disc-Golf Course.  Move $5,535 from Contingency to Capital Improvements for the Aquatic Center Boiler Repair. The Regional Water Fund is being supplemented by $108,500 to cover expenses for maintaining the Port of Umatilla water rights.  Expenditures are being authorized for one new fund that was created to account for the 2016 Full Faith & Credit Electric bond proceeds.  $4,670,103 is being authorized in the Electric fund; $170,103 is for bond issuance costs and $4,500,000 is for capital outlay.

Public Testimony

There was no public testimony.

The hearing was closed at 7:29pm.

Public Hearing-Budget Hearing Fiscal Year 2017-2018

Mayor Drotzmann asked if any councilors had a conflict of interest, hearing none, City Manager Smith read the hearing guidelines.  Mayor Drotzmann opened the hearing at 7:32pm.

City Manager Smith presented the staff report.  City resolution numbers 2059, 2060, 2061 and 2062 are being presented tonight for Council approval. Resolution 2059 establishes the compensation plan for City employees effective July 1, 2017. Resolution 2060 declares the City’s election to receive State revenues pursuant to ORS 221.770. Resolution 2061 adopts the budget, makes appropriations, and imposes and categorizes the taxes for 2017-18.    Resolution 2062 establishes various reserve accounts in the City’s Reserve Fund.

Public Testimony

Mark Gomolski, 2020 NW Eucalyptus Drive- Mr. Gomolski questioned how the union costs will affect the proposed budget when negotiations with the police union are not yet settled.  He asked if the city was prepared with supplemental money.

City Manager Smith responded he feels the numbers in the budget are close and a supplemental budget could be implemented later in the year if it’s needed.

The hearing was closed at 7:43pm.

Resolution No. 2058- supplementing the City’s 2016-2017 annual budget

Councilor Hardin moved and Councilor Primmer seconded to approve Resolution No. 2058 and lay upon the record.  Motion carried unanimously.

Resolution No. 2059- establishes compensation for City employees effective July 1, 2017 and rescind Res. No. 2026

Councilor Primmer moved and Councilor Smith seconded to approved Resolution No. 2059 and lay upon the record.  Motion carried unanimously.

Resolution No. 2060- declaring the City of Hermiston’s election to receive state revenues for fiscal year 2017-18

Councilor Primmer moved and Councilor Gutierrez seconded to approve Resolution No. 2060 and lay upon the record.  Motion carried unanimously.

Resolution No. 2061- adopt the budget, make appropriations and impose and categorize the tax for fiscal year 2017-18

Councilor Beas-Fitzgerald moved and Councilor Hardin seconded to approve Resolution No. 2061 and lay upon the record.  Motion carried unanimously.

Resolution No. 2062- establish reserve accounts

Councilor Primmer moved and Councilor Myers seconded to approve Resolution No. 2062 and lay upon the record.  Motion carried unanimously.

Consider approving the low bid from National Meter & Automation, Inc (NMAA)

City Manager Smith presented the staff report.  This contract is to remove the old and install cellular-based water meters with additive alternatives for a cost of $296,094.24.  Two bids were received.  The low bid with all the alternates is lower than the budgeted amount.  The two alternates are cut holes in the lids of the meter boxes and to insulate the meters.  Anderson Perry is comfortable that NMAA is qualified to perform the work.  Councilor Smith moved and Councilor Myers seconded to approve the National Meter Automation to remove the old water meters and install the cellular based water meters with the add alternates.  Motion carried unanimously.

Committee Report’s

Parks and Recreation Committee: Councilor Myers stated that the Parks & Rec Committee had a meeting last Thursday that included a tour of Sunset Park.  She presented a configuration of the equipment to be purchased with the money that was won.  Some of the Trailblazer players should be present in September for the dedication.  The tour also included the Frisbee Disc Golf Course and the Aquatic Center.

Hispanic Advisory Committee: Councilor Gutierrez stated at the last meeting one presentation was from Spectrum/Charter Communications, who offers reduced rates for low income individuals and households and another presentation was from Redeemer Episcopal Church in Pendleton, who would like to establish some sort of community outreach for undocumented people in the surrounding area.

Mayor’s Report

Mayor Drotzmann stated last weekend was the Grand Floral Parade in Portland.  A video was shown of some of the parade floats, including Hermiston’s watermelon float.  Hermiston was represented well.  Mayor Drotzmann is proud of the committee and all the work that was put into the project.  Big River Golf Course donated the use of a golf cart for the weekend.  There are opportunities for the float to be in other parades and events.

Leadership Hermiston is conducting their government tour tomorrow.

Mayor Drotzmann reminded councilors of Irrigon’s Watermelon Festival the last Saturday in July.  He was invited in the Mayor’s seed spitting contest and is not available.  He extended the invitation to the councilors to represent him.  Councilor Primmer will defend his title.

Council Report

Councilor Gutierrez commented he was really upset when reading the newspaper. The school district blamed the City Council for the school bond not passing due to the circumstances with the Chamber of Commerce. 

Mayor Drotzmann stated the comments were that the happenings with the Chamber and the Senior Center were hurtful.  Mayor Drotzmann stated he will address it with them.

City Manager’s Report

City Manager Smith stated the recent shooting suspect was picked up this afternoon.  Congratulations were given to the Chief.

City Manager Smith informed the council and the community that the Chamber of Commerce has officially declined the City’s offer to lease the lower level of the Carnegie Library.  The Chamber would like to continue discussions about future partnerships with the building.

Recess Regular Meeting and Convene Urban Renewal Agency Meeting

Mayor Drotzmann adjourned the regular meeting at 8:18pm and announced a meeting of the Urban Renewal Agency will convene immediately.

Resolution No. 8- A resolution to adopt the budget, make appropriations, and declare tax increments for fiscal year 2017-18

City Manager Smith noted that there is an increase in fund this year to construct the festival street.  Councilor Gutierrez moved and Councilor Primmer seconded to approve Resolution No. 8 and lay upon the record.  Motion carried unanimously.

Adjournment

There was no other business and Mayor Drotzmann adjourned the HURA meeting at 8:22 pm.


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