City Council and URA Meeting - Minutes

Mon., May. 8, 2017

Mayor Drotzmann called the regular meeting to order at 7:00pm. Present were Councilors Hardin, Beas-Fitzgerald, Myers, Gutierrez, and Davis. Councilors Kirwan, Primmer, and Smith were excused. Staff members in attendance were City Manager Byron Smith, City Attorney Gary Luisi, Assistant City Manager Mark Morgan, Chief Edmiston, Bill Schmittle, Roy Bicknell, Ron Sivey, Clint Spencer, Heather LaBeau, Amy Palmer, Tom Creasing, and Lilly Alarcon-Strong. News media present was Jade McDowell from the East Oregonian. The pledge of allegiance was given.

Consent Items

Councilor Davis moved and Councilor Myers seconded to approve all Consent Agenda items, to include:

  1. Minutes of the April 24th, work session and regular City Council meeting.        
  2. Minutes of the March 7th and April 4th, Faith-Based Advisory Committee meeting.
  3. Minutes of the February 22nd and March 22nd, Library Board meeting.
  4.  Confirmation of standing committee appointment for the unexpired portion of the remaining:
    1. 3-year term beginning May 9th, 2017 and ending March 31st, 2020
      Planning Commission- position #4- Moses Frederic
    2. 3-year term beginning May 9th, 2017 and ending December 31st, 2019
      Budget Committee- position #1- John Douglass
  5. Announcement of standing committee vacancies for the unexpired portion of a:
    1. 3-year term beginning July 1st, 2017 and ending June 30th, 2020
      Hispanic Advisory Committee- positions #1 and #2
    2. 4-year term beginning July 1st, 2017 and ending June 30th, 2021
      Library Board- positions #3, #4, and #5

Deadline to Apply is May 30th, 2017.

Motion carried unanimously.

Contract Amendment between the City and the Chamber of Commerce for Staffing Changes

Assistant City Manager Morgan stated the proposed amended contract with the chamber reflects changes to the staffing for the Community Center that the City is now providing through the Parks & Recreation Department. Diana Picard has stepped in as the Facility Manager to take over some of the services that had been previously done by Chamber staff people that have recently resigned. Because the Chamber is training Mrs. Picard in the operations of the Community Center, staff recommends that all other compensation to the Chamber stay the same.  Although the Chamber will have lower expenses, it was agreed, in good faith, that the training and support services provided by the Chamber to the City is worth the expense.

After some discussion, Councilor Davis moved and Councilor Myers seconded to approve the contract amendment between the City and the Chamber of Commerce. Motion carried unanimously.

Mayor Drotzmann thanked the Chamber Board for their work on the contract amendment.

Council Goal Setting Report

Councilor Davis moved and Council Beas-Fitzgerald seconded to approve the Council Goal Setting Report as presented by City Manager Smith. Motion carried unanimously. Mayor Drotzmann and the Council agreed the document was really well done and they enjoyed the Goal Setting process.

Restriping parking from Parallel to Diagonal on 2nd Street from Main Street to Hurlburt Avenue

Assistant City Manager Morgan stated Main Street Coordinator Emma Porricolo has been working with the Downtown Parking Committee to determine what would be best suited for the perceived lack of parking. Based on feedback from downtown business, the Committee heard an overwhelming amount of support to change parking from parallel to diagonal. The Committee felt it would be best to try out the new parking on the west side of SE Second Street, from Main St to E Hurlburt Ave. This will also allow for an increase of two parking spaces as well as a handicapped parking space. If approved, this change will become effective within the month.

Councilor Gutierrez moved and Council Hardin seconded to approve restriping as presented. Motion carried unanimously.

Possible Expansion of the Hermiston Enterprise Zone

City Manager Smith stated this item came before the Council at the meeting on April 24th. At that time, staff requested that the Council postpone this discussion until tonight’s meeting to comply with notification requirements. Staff is once again asking that this discussion be postponed until the June 12th meeting to make sure all items are complete before returning to the Council.

Councilor Myers moved and Councilor Hardin seconded to table the discussion of the possible expansion of the Hermiston Enterprise Zone until the June 12th City Council Meeting. Motion carried unanimously.

Committee Report’s

Councilor Beas-Fitzgerald stated although, the Cinco de Mayo Committee is not a part of the City, she and the Committee are proud that the Cinco de Mayo parade and event went over so well and will begin to work on next year’s event in the next couple of months. Councilor Beas-Fitzgerald thanked the volunteers, City, UEC, and everyone involved in making the Cinco de Mayo two-day event a success.

The Council congratulated Councilor Beas-Fitzgerald and the Cinco de Mayo Committee for a job well done (applause).

Rose Parade Float Committee: Mayor Drotzmann stated the base of the mini float and the watermelon has been completed. Paint, seeds, flowers, and moss will be placed on the float the day before the parade.

Mayor’s Report

Mayor Drotzmann stated the West-End Mayors and Managers meeting was held last week. These meetings are a great way to meet and speak with surrounding community leaders to find out what’s going on in the area.

Mayor Drotzmann stated he also attended the Regional Economic Development Summit in Pendleton last week. Hermiston had a lot of projects to share and Assistant City Manager Morgan did a great job representing the City.

Council Report

Councilor Davis congratulated Daren Dufloth, the new Umatilla Mayor, stating she believes good changes are underway.

Councilor Hardin stated his grandson will be traveling to China and Japan for 20 days. Councilor Hardin has given him Hermiston lapel pins to hand out while traveling to promote our City.

Mayor Drotzmann stated the City had the groundbreaking of the Harkenrider Center. Mayor Drotzmann thanked all that attended as it was a good turnout. It was great that Frank Harkenrider was able to be present and witness the appreciation that the City has for him and all the years of service he contributed to our City.

Councilor Hardin stated he was visited by the former Army Depot Commander. Many military personnel from Germany and other places were in Hermiston for training at the Army Depot.

City Manager’s Report

City Manager Smith stated Historical Observers have been placed at the Harkenrider Center construction site to make sure if any historical items are found they can be properly recovered and documented.

City Manager Smith thanked the Police department, Street department, Parks and Recreation, UEC, and many more for all their work and contributions to the Cinco de Mayo parade and two-day festivities.

Recess Regular Meeting and Convene Urban Renewal Agency Meeting

Mayor Drotzmann recessed the regular meeting at 7:36pm and announced a special meeting of the Urban Renewal Agency will convene immediately.

(Tom Creasing exited the meeting at 7:36 pm)  

Façade Grant Request for 215 E Hurlburt Ave

City Planner Clint Spencer stated Luann Davison with State Farm Insurance has applied for a Façade Grant as she will be doing improvements to the façade and grounds of her property located at 215 E Hurlburt Ave. The Committee met and reviewed the application and improvements and is requesting that her application for the maximum allowable amount of $10,000 of reimbursements be approved.

Councilor Beas-Fitzgerald moved and Councilor Myers seconded to approve the façade grant request for 215 E Hurlburt Ave. Motion carried unanimously.

Adjournment of Urban Renewal Agency Meeting

There was no other business and Mayor Drotzmann adjourned the Urban Renewal Agency meeting at 7:40 pm and announced the regular City Council meeting will reconvene immediately.

Reconvene Regular City Council Meeting and Recess for Executive Session

Mayor Drotzmann reconvened and recessed the regular City Council meeting at 7:40 pm and announced that an executive session will convene in accordance to ORS 192.660 (2) (e) which allows the Council to meet in Executive Session to conduct deliberations with persons designated by the Council to negotiate real property transactions.

Representative of the news media and designated staff shall be allowed to attend the executive session. All other members of the audience are excluded. Representatives of the news media are specifically directed not to report on any of the deliberations during the executive session, except to state the general subject of the session as previously announced. No final decision may be made in executive session. At the end of the executive session, the council will return to open session which the audience may attend.

Reconvene and Adjournment

Mayor Drotzmann reconvened and adjourned the regular meeting at 8:03 pm as there was no other business.

/s/ Dave Drotzmann, Mayor

/s/ Lilly Alarcon-Strong, Assistant City Recorder

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